Administration support needed to help community group run essential services

What is the role: Administrator

Who is the role for: Cherwell Community and Voluntary Services (CCVS)

When does the volunteering take place: The volunteering can be undertaken flexibly to fit around your other commitments during the week and should take around 8 hours / month

Where does the volunteering take place: Horsefair Surgery, South Bar House, South Bar Street, Banbury, OX16 9AD

What the role involves: 

CCVS mission is to support the local community. We run a furniture store that recycles unwanted furniture, mainly to people who receive welfare benefits.  We also operate a volunteer driver service that provides district-wide low-cost transport to assist access for the elderly and less mobile to medical appointments (mainly in Oxford).

Since the loss of our grant-funded part-time administrator in 2013, the capacity to do routine office work has been at the mercy of individual volunteer driver service organisers giving additional time to do whatever they can.  As a result, our files are in great need of review and updating, and obsolete equipment, furniture and paperwork removed.  Your role would be, in slow time, to undertake this revision and assist bringing our driver records up-to-date.

In addition, the volunteer driver service continues to rely on handwritten diary notes and lists of driver details and availability: this basic method, whilst effective, does not enable automatic recording, distribution or analysis of any of the work undertaken by our drivers. We intend to introduce an electronic booking and trip management system, in order to achieve better oversight of our driver operations and measure our success, but – in the meantime – your additional role will be to record details of the bookings/journeys undertaken by our drivers into an electronic database such as an Excel Worksheet.

We would ask for a commitment of 1 year, with the opportunity to extend if desired.

Why you should sign up: Supporting a charity is a rewarding and enjoyable experience, and a great way to become involved in the Cherwell community. You will be part of a small team and will have the opportunity to add your unique skills and experience while learning from others. Thus, you will be able to build your CV through having experience of supporting the not-for-profit sector.

Skills required: Providing back-office support, we would like you to already have experience of working within a general administrative environment.  You should be comfortable using basic Microsoft programmes (Word / Excel) or their equivalents. You will be an organised person who can identify obsolete paperwork and sort records. You will have a rounded experience of life that reflects the community we serve.

References and a DBS check are required for this role. You will be provided with training. 

How to find out more: Apply by email to Nigel Randall (Chairman) at cherwellcvs@gmail.com, or by post to address outlined above.